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Invoicing & Late Fee Policy

On May 21st , 2024, the Westside Water Quality Coalition (WWQC) Board of Directors approved a late fee policy beginning in Fall 2024 for the 2025 invoicing cycle. This policy applies to all members enrolled with WWQC for Irrigated Lands Regulatory Program (ILRP) regulatory coverage. A full copy of the late fee policy is provided below.

WWQC Late Policy - Adopted 05212024.pdf


WWQC Late Fee Policy Overview

  • Purpose: The late fee policy encourages timely payments, ensuring WWQC can meet its operational needs and regulatory obligations to continue providing members with ILRP regulatory coverage.
  • Current Contact Information: Please ensure your contact information is current to avoid missed communications. Unpaid invoices due to outdated contact information are still subject to late fees. Contact information updates can be sent to
  • Invoicing: Invoices are sent annually in the last quarter for the upcoming calendar year with a payment term of 30 days. By paying your invoice, your membership is automatically renewed for ILRP regulatory coverage for the next calendar year. See the example invoicing schedule below.
A schedule showing budget approval, invoice distribution, and late fee tiers for WWQC members over several months.


  • Late Fee Tiers:
    • Tier A: WWQC provides a "grace period" for invoices that are paid less than 30 days late.
    • Tier B: Payments 30-90 days late incur a fee of 25% of the base acreage fee plus a $100 administrative fee.
    • Tier C: Payments over 90 days late result in membership revocation and require a fee of 50% of the base acreage fee plus a $250 administrative fee to reinstate.
A chart detailing late fee tiers, penalties, and example calculations for overdue payments, utilizing a base fee.


  • Late Payment Notices: Members will receive email notifications for late payments, escalating to physical mail for payments over 30 days late.
  • Appeal Process: Members can appeal late fees by submitting a written appeal within 30 days of receiving the initial late payment notice.